Vendor Application

The Austintown Farmers' Market provides not only a summer market to its patrons, but also special monthly community events and opportunities to shop local.  The Austintown Farmers' Market is driven to bring unique, handmade items to the Austintown and surrounding communities while empowering local entrepreneurs and encouraging consumers to support local business and commerce.

  • No Vendors shall be admitted to the Market without prior submission and approval of application and payment of vendor fees.  Fee schedule follows below.

  • Submission of application does not guarantee participation. AFM management, at its sole discretion, has the right to accept or decline an application.  Any vendor payments for unapproved applications will be returned within one week of final vendor selection

  • Each Vendor must be set up and patron-ready by an hour before show start.  NO SETUPS are to be taken down before the event ends. Your participation in the market allows for allocated space. 

  • Indoor are for an 8-foot table and two chairs (provided).  Outdoor spots are for a 10 x 10 booth.  Vendors may display their product vertically but may not exceed the horizontal space provided. Any additional space will result in an additional fee.  Vendor booths must not interfere with adjacent booths. Vendors not in compliance may be asked to leave without refund and/or will be excluded from future AFM events.    

  • Each Vendor must ensure their display, tent, etc. are properly displayed and secured.  Vendor is responsible for any damages to their own area, Stacey Pavilion, and/or property of others as a result of vendor or any agent of the vendor's negligence, as determined by the Market.

  • We are a family-friendly market.  Vendors are responsible for children in their care.

  • The items to be sold by the Vendor are limited to those items indicated on the Vendor application.  Any requests for changes to the application must be made to the Market Manager a minimum of 3 days prior to the market. AFM reserves the right to limit the amount and type of items sold by vendors.

  • New Vendor applicants will be asked to submit a photodisplaying their booth setup, product to sold and labels, if applicable.  

  • Vendors are encouraged to have business liability insurance and will receive a discount for adding Austintown Farmers' Market as an additional insured.   A discount of 15% will be given to vendors who provide the same. 

  • Vendor is solely responsible and liable to follow all local, State, Federal laws.

  • ABSOLUTELY NO flea market or garage sales items are permitted to be sold at this event.  

  • All Vendors are expected to help promote themselves and the Market through social media, email marketing and other venues.  Please tag the Austintown Farmers' Market in your social media posts (Austintown Farmers' Market on Facebook, AustintownFM on Instagram and Twitter) and add austintownfarmersmarket@gmail.com to your marketing emails.

  • This is an artisan's market.  Items offered for sale must be designed, created and crafted by the Vendor.  Exceptions may be made at the sole discretion of AFM management but must fall within the theme of the AFM.

  • Vendors are encouraged and thanked in advance for participating in the theme of the Market.

  • Vendors may park near the door of Stacey Pavilion for unloading for the markets held in that location.  Once the vehicle is unloaded, it must be moved to designated Vendor parking area.  Parking on the grass is prohibited unless prior permission is granted.

  • No disposal of boxes and other paper and cartons from your produce at the park. Kindly take these with you and clean up any mess from your area.  Recycling bins are available at the market location.

  • This Market is RAIN OR SHINE.  Please plan accordingly.  No refunds are given for inclement or inconvenient weather.  This in an outdoor market.   

  • All Vendor updates will be through email.  Booth spaces are assigned and will be the day prior to market. 

  • Please note that your application is incomplete and your spot will not be confirmed until payment is received in full. 

  • It is a privilege to participate and we thank you. You must abide by all park rules. Failure to do so may result in withdrawal of your permit with no refund of contribution. AFM retains the right to do so.   AFM reserves the right to deny or revoke any applicant vendor status at AFM.

  • In the event of Market cancellation, it is the vendor's responsibility to be aware of such by checking the avenues Market Manager utilizes for information dissemination: Instagram, Twitter, Facebook, text messaging and emails.  Should the Market be canceled, it is ABSOLUTELY NOT PERMISSIBLE for vendors to set up in Austintown Township Park.  This does not preclude them from meeting with customers for product pickup from their vehicle. 

  • Spots are not confirmed until payment is received in full. 

  • Please be sure all information is completed in the application; otherwise, you will receive an error message. 

  • Once the application is completed, Market Manager will review and contact the vendor with an invoice due if approved. 

PLEASE NOTE:  SPECIAL DRIVE THRU MARKET AND COVID-19 REGULATIONS AS OF JUNE 22, 2020: 

1.  Self check:  Do not come to market if you are not feeling well.  You will be asked to take a self-inventory prior to market to be sure you are not having any symptoms.  This will be on the honor system.  

  • Do you have a Fever (temperature over 100.30F) without having taken any fever reducing medications?

  • Do you have a Loss of Smell or Taste?

  • Do you have a Cough?

  • Do you have Muscle Aches?

  • Do you have a Sore Throat?

  • Do you have Shortness of Breath?

  • Do you have Chills?

  • Do you have a Headache?

  • Have you experienced any gastrointestinal symptoms such as nausea/vomiting, diarrhea, loss of appetite?

  • Have you, or anyone you have been in close contact with been diagnosed with COVID-19, or been placed on quarantine for possible contact with COVID-19?

  • Have you been asked to self-isolate or quarantine by a medical professional or a local public health official?

2.  Facial coverings:  You and those working your booth are required to wear a mask.  Per the State of Ohio:  "Businesses must require all employees to wear facial coverings, except for one of the following reasons: 1.) Facial coverings in the work setting are prohibited by law or regulation; 2.) Facial coverings are in violation of documented industry standards; 3.) Facial coverings are not advisable for health reasons; 4.) Facial coverings are in violation of the business's documented safety policies; e.) Facial coverings are not required when the employee works alone in an assigned work area; or 5.) There is a functional (practical) reason for an employee not to wear a facial covering in the workplace.  

 

Businesses must provide written justification, upon request, explaining why an employee is not required to wear a facial covering in the workplace.  At a minimum, facial coverings (masks) should be cloth/fabric and cover an individual's nose, mouth and chin."  (I have attached the page from the order.) 

 

If wearing a mask is going to be an issue for you, I will need you to submit a letter as described above so that I can have it on file.  Please remember that you do not wear a mask for yourself; you wear it for the safety of those around you.  If you are not wearing a mask, you MAY NOT come within six feet of another for their safety.   COVID-19 can be transmitted through asymptomatic carriers (https://wwwnc.cdc.gov/eid/article/26/7/20-1595_article ).  If you cannot wear a mask, you may not be at the market from 5-6, during the vulnerable population hour.  However, if you have preorders, they will need to be provided to the information tent by 5:00 PM. 

3.)  Preorders:  If you have preorders and your customer would like to drive in to pick up, please have them to the information booth no later than 5:00, bagged and tagged.  

 

4.)  Social distancing guidelines:   The customer viewing area must be six feet from the vendor.  This can be achieved either by placing two tables together so that the combined table width is 6 feet or having a line drawn 3 feet from your table.   It is understood it is not always possible to maintain the six feet when handing items to customers, but please do the best you practically can.   You will be required to remind customers of social distance guidelines while in front of your booth.  

 

5.)  Signage:  You will be required to have your items for sale listed on signage that can be easily seen from six feet away.  You will also be required to have social distancing and no-touch signage (which will be provided to you Monday) on display at your booth.

6.)  No-touch:  Customers are not to touch the product.  Exceptions could be if they sanitize their hands first, if they wear disposable gloves provided by the vendor (which will then be discarded in a receptacle provided by the vendor), or in the instance of feeling a material, they could use a sanitized or gloved hand to feel the material on the inner part of their forearm.  

7.)  Handling money:  Cards are recommended and preferred; Please ask the customer if you can sign their name for them.  Please bag the item, handle the money and then sanitize your hands.  When possible, have one person handling money and another handling product.  

 

8.)  Sanitizing:  You must have hand sanitizer of at least 60% alcohol available for yourself and customers at your booth.  Any touch surfaces must be cleaned with a disinfectant often and, preferably, between each customer. 

 

9.)  Table coverings:  You may use plastic or other cleanable table coverings.  Cloth table coverings are not permitted.

 

10.)  Items to be sold:  Only whole, uncut produce may be sold.  All ready-to-eat foods must be prepackaged.  

11.)  Sampling:  Samples may be given if: 1.) There is not communal sampling (i.e., a sample tray)  2.)  The samples are prepackaged.  3.)  The vendor dispenses the sample.  For example, honey on a spoon or tea in a cup.  The vendor must then provide a receptacle for garbage.  

12.)  On-site dining:  Any on-site dining areas must be sanitized between customers by the vendor providing the on-site dining.   

 

13.)  Enforcement:  If the regulations are not adhered to, the vendor may be asked to leave the market and will forfeit their space and paid booth fees. 

14.)  Liability:  The vendor assumes all responsibility for contact with patrons, vendors and others in the community.  The vendor assumes all responsibility for those in their party and their own wellbeing.  The vendor assumes all financial responsibility for any citations that may occur due to non-adherence to the regulations above, whether or not that citation is issued directly to the vendor.  The vendor releases from all liability Shannon Lehn, the Austintown Farmers' Market, Austintown Township Park and Austintown Township or any agents of the above.  These regulations are subject to change and the Market Manager will give as much practical notice allowable to the Market Vendors. 

ON-SITE PREPARED FOOD VENDOR (OSPFV) REQUIREMENTS: 

1.)  All requirements as outlined in the Vendor Agreement for non-on-site prepared food vendors apply to on-site prepared food vendors. 

2.)  Eating areas and tables must be cleaned in between patrons by the OSPFV. 

3.)  Any condiments must be prepackaged or applied by the vendor.  No communal condiments, toppings, etc may be offered.  

Booth Rental Costs: 

October 18 Trunk or Treat and Concert 1:00-4:00

     outdoor vendors:  $30.00

     nonprofits and businesses for trunk or treat: No cost. 

Christmas Market- November 15, 1:00-4:00 at St. Joseph's Social Hall 

     tables and chairs provided 

     indoor vendors:  $60

     food trucks $20 

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Please be sure the application is complete.  Otherwise, you will receive an error message. 

Once your application is submitted, you will be contacted by the Market Manager. 

Approved Vendors will receive an invoice.  Vendor spots are not confirmed

until payment  is received.